Talent Operations Coordinator

Who we are

Helsing develops artificial intelligence-enabled capabilities to protect and defend democracies.  We are growing our US operations, cultivating an ambitio u s and committed team of mission-driven professionals to apply their skills to solve challenging problems.  

The role

As a Talent Operations Coordinator based in Washington DC, you will work closely with the wider Talent Operations team to support the scheduling engine that keeps our hiring pipelines moving at pace. Interviews span multiple time zones, high volumes of candidates, and fast-moving hiring loops, and you will help turn that complexity into a smooth, well-coordinated process. Your work directly shapes the candidate experience and the speed at which specialists join the teams building our technological advantage in Defense AI. By bringing precision and structure to high-volume, multi-region scheduling, you will make a tangible and measurable contribution to how quickly and effectively we secure the talent we need.

The day-to-day

Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace

Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates

Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience

Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making

Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time

Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance

You should apply if you

Have supported a scaling, high-volume talent acquisition function with a focus on operational execution

Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly

Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions

Use Applicant Tracking Systems proficiently to increase team efficiency and throughput

Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy

Adapt effectively to a scaling, high-volume environment while maintaining confidentiality

Note:  We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarized in a few bullet points.

Nice to Have

Operational experience using Greenhouse, Ashby, Confluence, and GoodTime

Data-focused approach, with the ability to manage and interpret reports relating to process efficiency

Join Helsing and work with world-leading experts in their fields  

Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has …