Benefits Specialist

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The Role: 

Administers, coordinates, and communicates employee benefit programs across health, welfare, and retirement, supporting the well-being of the workforce.  Processes enrollment transactions across the employee lifecycle, including new hires, qualifying life events, and terminations, verifying documentation and confirming coverage with carriers to keep employee records accurate.   Reconciles carrier invoices, audits eligibility data against human resources information system (HRIS) and carrier rosters, submitting required regulatory filings to maintain the financial and legal integrity of the benefits programs.  Responds to employee inquiries on coverage, claims, and eligibility within established service levels, and partners with carriers, third-party administrators, payroll, and HR to resolve billing, enrollment, and leave-of-absence issues.   Extracts utilization and cost data, participates in benefit surveys, and presents market findings to support renewal analysis and budget planning.  

 Key Responsibilities: 

Administers employee benefit programs, including health, dental, vision, life insurance, disability, retirement, and voluntary benefits, to ensure accurate and timely processing.

Coordinates benefit enrollment by  timely communicating eligibility, distributing enrollment materials, processing elections, and confirming coverage activation with carriers within deadline s .

Processes employee  benefits from employment status changes and qualifying life events by verifying supporting documentation, updating employee elections , and notifying carriers of mid-year adjustments.

Supports retirement plan administration by processing  retirement enrollment changes, loan and hardship withdrawal requests, and annual nondiscrimination testing data requests from the plan recordkeeper.

Reviews benefit enrollment transactions for accuracy , resolv ing discrepancies before submitting information to benefit carriers and payroll to ensure correct employee coverage records.

Maintains accurate and confidential employee benefits records by updating plan elections, dependent information, and coverage termination dates, auditing eligibility data to correct mismatches and  verify transmission accuracy.

Responds to inquiries  and escalations regarding benefit plans, eligibility, enrollment, claims procedures, and coverage, resolving questions within established service-level agreements.

Works  with insurance carriers, third-party administrators, payroll, and human resources teams to resolve benefit eligibility, billing, and enrollment issues.

Reconciles carrier invoices against enrollment records in the benefits administration system to identify discrepancies for correction and authorize accurate payments.

Administers leave of absence programs under leave laws and company policy by tracking leave dates, coordinating benefit continuation, updating payroll deductions, and communicating return-to-work status to managers.

Submits required government filings by  working with brokers or third-party administrators ( TPAs ) to compil e benefits reports and plan data for internal management, audits, regulatory filings, and compliance reviews to meet regulat …