Communications Operations Lead

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The role

We are creating an operations function within the Nebius communications organisation to support our External Communications, People Communications, and Sustainability teams.The operations team will help the whole communications organisation run more effectively, building the processes, tooling and coordination mechanisms that enable team members to focus on delivering an exceptional communications program.We are looking for someone to build this function. Reporting to the Chief Communications Officer, you will enjoy considerable autonomy and work closely with leaders across the communications organisation. You will also manage the day-to-day work of the communications organisation’s assistant, work closely with the Project Manager for AI adoption. As the function evolves, you may in time build out the operations team into a broader communications strategy and operations function

This role be located from our HQ in Amsterdam on a Hybrid model

What you will do

Team operations and coordination

Own the communications team's operational rhythm: quarterly and annual planning; internal calendars; team events, meetings and offsites; and cross-team coordination

Coordinate team events, offsites, and the operational side of the management meeting cycle

Act as connective tissue across the communications organisation, to help ensure maximum alignment and avoid duplications of effort or working at cross-purposes

Strategy and project support

Help develop and maintain the communications team's planning frameworks, OKRs, and goal-tracking

Prepare materials for leadership reviews and internal reporting on team performance and pipeline

Support senior leads on specific strategic projects as agreed

Budget and contracts

Build and maintain robust budgeting processes that give leads clear visibility into their spend at any point in the year

Oversee implementation of the communications team budget: tracking spend, flagging variances, managing purchase orders and invoicing with finance

Manage vendor and agency contracts: renewals, onboarding, scope changes, and compliance with procurement processes

Tooling and AI

Identify tooling needs and build the stack, from evaluation through to implementation and maintenance of third-party tools across the organisation

Lead the communications team's adoption of AI tools, identifying where they add genuine value and helping team members use them effectively

Work with IT and procurement to manage tool contracts, access, and spend

What we are looking for

Essential

Demonstrated experience in an operations, strategy, or chief-of-staff type role, ideally within a communications, marketing, or media organisation

Strong project management skills: you know how to design a process, stick to it, and adapt it when it isn't working

Financial competence: comfortable managing budgets, tracking spend, and working with finance teams

Comfortable working across a distributed team in multiple time zones

Clear and direct communication style, written and verbal

Pro-active approach to problem-solving – you are a self-starter who comes with solutions, not questions

A strongly collaborative, low-ego approach based on bu …